Rental & Reservation Fees

  • Highsmith Student Union spaces are free to UNC Asheville student organizations and campus groups using the space for events specifically designed for the campus community. If additional equipment must be rented from an off-campus vendor, the sponsoring group must cover those costs.  The Union staff will make arrangements for equipment rentals, with input from the sponsoring group.
  • Organizations and departments using Highsmith space will be charged a rental fee for events not specifically designed for members of the UNC Asheville campus community.
  • Off-campus groups and events organized by university employees acting beyond the scope of their employment will be charged rental fees.
  • Student groups & departments charging an admission or vendor fee will be charged the group B rate. All others will be charged according to the chart below.
  • Groups holding events requiring security officers are responsible for paying for those services.  The Union staff will determine the type, qualifications and number of security officers required.  The Union staff will make all arrangements for security.
  • Off-campus groups will be charged for additional equipment (see below).
  • Rental Fee amounts are determined by the following categories:
    • GROUP A: Events run by a campus department or recognized student organization that are specifically designed for the campus community.
    • GROUP B: Educational events not specifically designed for the campus community, but conceptualized, planned, managed, and paid for by a UNC Asheville organization or department
    • GROUP C: Educational events run by a non-profit, campus-partner, school or government agency
    • GROUP D: Non-educational events or any event run by a for-profit company

Rentable Spaces

  • The Grotto – HIG 108
    • A: No charge
    • B: $100 (1-4 hrs.) | $200 (4+ hrs.)
    • C: $150 (1-4 hrs.) | $300 (4+ hrs.)
    • D: $300 (1-4 hrs.) | $600 (4+ hrs.)
  • Alumni Hall – HIG 114
    • A: No charge
    • B: $100 (1-4 hrs.) | $200 (4+ hrs.)
    • C: $150 (1-4 hrs.) | $300 (4+ hrs.)
    • D: $300 (1-4 hrs.) | $600 (4+ hrs.)
  • French Broad – HIG 125
    • A: No charge
    • B: $75 (1-4 hrs.) | $150 (4+ hrs.)
    • C: $100 (1-4 hrs.) | $200 (4+ hrs.)
    • D: $200 (1-4 hrs.) | $400 (4+ hrs.)
  • Swannanoa – HIG 127
    • A: No charge
    • B: $25 (1-4 hrs.) | $50 (4+ hrs.)
    • C: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • D: $100 (1-4 hrs.) | $200 (4+ hrs.)
  • Nantahala – HIG 128
    • A: No charge
    • B: $25 (1-4 hrs.) | $50 (4+ hrs.)
    • C: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • D: $100 (1-4 hrs.) | $200 (4+ hrs.)
  • 1927 – HIG 223
    • A: No charge
    • B: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • C: $75 (1-4 hrs.) | $150 (4+ hrs.)
    • D: $150 (1-4 hrs.) | $300 (4+ hrs.)
  • To Ki Ya Sdi – HIG 238
    • A: No charge
    • B: $25 (1-4 hrs.) | $50 (4+ hrs.)
    • C: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • D: $100 (1-4 hrs.) | $200 (4+ hrs.)
  • Town Mountain – HIG 239
    • A: No charge
    • B: $15 (1-4 hrs.) | $30 (4+ hrs.)
    • C: $35 (1-4 hrs.) | $70 (4+ hrs.)
    • D: $70 (1-4 hrs.) | $140 (4+ hrs.)
  • Mountain Suites – HIG 225, HIG 226, HIG 228, HIG 228 (per room)
    • A: No charge
    • B: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • C: $75 (1-4 hrs.) | $150 (4+ hrs.)
    • D: $150 (1-4 hrs.) | $300 (4+ hrs.)
  • Blue Ridge Room – HIG 202 & HIG 203 (per room)
    (Any event requiring A/V will require an Event Tech)

    • A: No charge
    • B: $200 (1-4 hrs.) | $400 (4+ hrs.)
    • C: $300 (1-4 hrs.) | $600 (4+ hrs.)
    • D: $600 (1-4 hrs.) | $1,200 (4+ hrs.)
  • Large Brown Hall Meeting Room – BRO 217
    • A: No charge.
    • B: $75 (1-4 hrs.) | $150 (4+ hrs.)
    • C: $100 (1-4 hrs.) | $200 (4+ hrs.)
    • D: $200 (1-4 hrs.) | $400 (4+ hrs.)
  • Small Brown Hall Meeting Room – BRO 218 & BRO 219 (per room)
    • A: no charge
    • B: $50 (1-4 hrs.) | $100 (4+ hrs.)
    • C: $75 (1-4 hrs.) | $150 (4+ hrs.)
    • D: $200 (1-4 hrs.) | $300 (4+ hrs.)
  • Highsmith Table Spaces
    • A: No charge
    • B: N/A
    • C: $150/day
    • D: $250/day

Additional Equipment/Fees

  • Registration Table: no charge
  • Commercial Table/Space (All vendors must be pre-approved):
    • A: $50
    • B: $75
    • C: $100
    • D: $250
  • Smart Room Equipment / Media Cart (projector with laptop, computer speakers, and remote presentation tool):
    • A: No charge
    • B: $25
    • C: $50
    • D: $75
  • PA System (2 microphones) [Requires an Event Technician]:
    • A: No charge
    • B: $25
    • C: $50
    • D: $75
  • PA System (3-7 microphones) [Requires an Event Technician]:
    • A: No charge
    • B: $50
    • C: $75
    • D: $100
  • Microphones (per microphone):
    • A: No charge (wired) | No charge (wireless)
    • B: No charge (wired) | $10 (wireless)
    • C: $10 (wired) | $20 (wireless)
    • D: $20 (wired) | $30 (wireless)
  • Concert PA System (8+ microphones, up to 16 channels) [Requires an Event Technician]:
    • A: No charge
    • B: $100
    • C: $150
    • D: $200
  • Podiums/Lecterns: no charge
  • Dance Floor:
    • A: No charge
    • B: $25
    • C: $50
    • D: $75
  • Staging (up to 8′ x 24′):
    • A: No charge
    • B: $25
    • C: $50
    • D: $75
  • Custom A/V set-up is also available, please contact the Union Staff for details at 828.250.3832

Personnel/Other*

TypeGroup AGroup BGroup CGroup D
Event Tech*$12.00$12.00$15.00$15.00
Building Manager*$9.50$9.50$12.00$12.00
Guest Services Desk Attendant*$8.00$8.00$10.00$10.00
Early Open Fee
(does not include staffing)
No charge$25.00$50.00$75.00

*cost is per event hour